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Administrative staff

Loan periods and number of items

For: Graduate students, faculty, administrative staff, external faculty in a joint program and members of the board of governors

May borrow a maximum of 100 items with the following exception:

Type of material Loan period Renewals Potential total length of loan*
  • Books
  • Media material other than audio/video recordings
120 days (subject to recall) Unlimited renewals of 120 days each 480 days
Tablets 3 days No renewals  
Laptops 8 hours (and overnight if at the end of day) and 3 days No renewals  
Course-specific reserve material Short loan periods (e.g. 3 hours, 1 day) No renewals  
Video recordings 3 days 3 renewals of 3 days each 12 days
Audio recordings 21 days (subject to recall after 14 days) 3 renewals of 21 days each 84 days
Technology Sandbox items 3 days, 7 days and 14 days depending on the item No renewals  

*If not requested by another user

Journal articles can be scanned and emailed to you; bound volumes and microfilms can also be transferred between campuses – please see our Article Delivery Service; special arrangements for photocopying journals outside the library can also be made via this service.


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Borrowing policies & procedures

  • A valid Concordia ID card is required for borrowing.
  • All users must have an active (non-expired) library account. In cases where the usual loan period would exceed the user’s expiry date, the loan will be due back on the expiry date.
  • Most circulating material can be borrowed at the Circulation Desk or at a self-checkout machine.
  • Borrowed items (except for reserve material and laptops/tablets) can be renewed in your My Library Account (see the self-renewals page for more information and instructions) unless requested by another user; accumulated charges of $5.00 or more ($20.00 for faculty) will result in the user being blocked from renewals until such charges are resolved.
  • All loans are subject to immediate recall if needed for reserves, or after 14 days, i.e. the Library can ask the current borrower to return a Library item prior to the end of the initial loan period. Undergraduate students will be given 4 days to return a recalled item; graduate students and faculty will be given 10 days.
  • You can request an item that is currently not available for borrowing (e.g. out to another user, new acquisitions that are not on the shelf yet, etc.); maximum number of requested items is 10.
  • Loan periods will be reduced for items with multiple requests (holds).
  • Overdue items are subject to fines.
  • You will receive email reminders when your items are due or when someone else has requested it. To verify which email address the Library is using check My Library Account.
  • Material borrowed from the Vanier or Webster Library can be returned at either library (except reserves material and laptops/tablets, which must be returned directly to the same Desk from which they were borrowed).
  • Renewals are not accepted by e-mail or telephone.
  • Borrowers may obtain information about their own circulation record at a Circulation Desk or online in the library catalogue, under My Library Account.
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page last updated on: Tuesday 7 March 2017
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