Connect to the Reserve Request Forms

What are Course Reserves?

• Textbooks, videos, CDs, and other material (either hard copies or digital) which a professor has identified as being important to his/her course. They may include textbooks or documents such as tests, class notes, solution sets.
• Course reserves is a service that provides equitable access to readings for an entire class.
• Course Reserve material is to be used for private study and research.
• Concordia Libraries operate under the University's Policy on Copyright Compliance (PDF).
• Search for items in CLUES by course code or by instructor name

Reserve material can consist of hard copies (such as books or videos) or electronic copies (such as Web sites, online articles or personal electronic documents).

Reserve material is restricted to Concordia students, faculty members and staff.

Types of Reserve Materials

Thanks to funding provided by the CSU, the library will place on reserve textbooks and course packs for undergraduate courses.

Faculty can request that other library material be placed on reserve as well. These items can include books, photocopies, videos or electronic documents. Reserve material circulates for shorter loan periods.

Books from the Vanier Library may be placed on Reserve at the Webster Library and vice versa. If the title is not in the Libraries' collection, please contact your Subject Librarian.

Personal copies of books

Personal copies will be placed on reserve only if the book is neither in the collection nor available for purchase. If the book is to be purchased, personal copies will be kept until the library has acquired a copy.

Please note that the Libraries do not assume responsibility for any loss or damage; faculty are not reimbursed for lost or damaged items. Personal copies are subject to all library loans and fines policies.

Book sections and chapters

Photocopies of limited sections of books may be placed on Reserve.

Journal articles

Copies of journal articles may be placed on Reserve.

Media materials

Media (videos, software, etc.) and accompanying print material can be placed on Reserve.

Past exams, course notes, Web pages and other materials

Other materials may be placed on Reserve.

You may submit:

• A print copy, which will be made available in the library. If you own the copyright and indicated your consent, the Libraries will also scan your material and make a copy available online in CLUES.
• Links to documents freely available on the Web
• An electronic copy, which will be made available online. The following file types will be accepted:
  • Microsoft Word files (file extension: .doc)
  • text files (file extensions: .txt)
  • image files (file extensions: .jpg; .png; .tiff)
  • PowerPoint presentations (file extension: .ppt)
  • Adobe Acrobat (file extension: .pdf)

How to place material on Reserve

To place items on Reserve, complete one of the following forms:

• Online request form (for material owned by the Libraries and for personally-owned or created material in electronic format)
• Paper request form (PDF) (for personally-owned physical items)

For further information you may contact Reserve Assistants at:

Vanier Library
Circulation Desk
514-848-2424, ext. 7790
vanres@alcor.concordia.ca

Webster Library
Circulation Desk
514-848-2424, ext. 7705
webres@alcor.concordia.ca

Number of items

• May be limited to 20 items per course

Dates for submitting forms

To ensure that Reserve request forms are processed in time and that materials are available to students for the beginning of each semester, please submit your requests at least three weeks before the beginning of a semester. In most cases, it takes one week to process requests; however, forms submitted without accompanying material may take longer.

Materials taken off Reserve

At the end of each semester, items (other than long-term) are removed from Reserve. Personal copies will be returned to faculty. Electronic copies will be deleted. For material on long-term Reserve (one year), professors will be contacted to decide whether the material should be placed on reserve for the next semester.