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upcoming changes to RefWorks, effective May 2015
(see below for details)

Login to RefWorks

New to RefWorks? Click on "Sign Up for a New Account" from the main login page

Upcoming changes: RefWorks' May 2015 migration to U.S. based server

How will RefWorks be changing?

  • All of Concordia's RefWorks accounts will be moved from a Canadian server to an American server.
  • All of your references, folders, attachments, and shares stored in your Concordia RefWorks account will be migrated to a U.S. server.

When will this happen?

  • The migration is scheduled for May 2015. We are still waiting for an exact date, which we will post once we know.

Why is Concordia's RefWorks service moving to an American server?

  • Concordia's RefWorks service is moving to an American server because the Canadian service, which has been hosted through a library consortium called Scholars Portal, is being discontinued.

What will change? How will I be affected?

  • In short, once the migration is complete there will be no major changes to how the service works, and everything will function exactly as it did on the Canadian server. As a part of the migration process, however, Concordia RefWorks users will need to be aware of some minor technical changes (listed below).
  • On the day of the migration, the service will be unavailable for 4-8 hours.
  • The URL (i.e. web address) of our RefWorks service will change, so you will need to update any bookmarks or links pointing to our RefWorks service. Once avaiable, the new URL will be posted on this page.
  • The URL (i.e. web address) of any shared accounts or shared folders (via RefShare) will also change. To obtain the new URL for a shared account or for any shared folders, follow these steps:
    1. Login to your RefWorks account.
    2. Click on the "Organize & Share Folders" tab.
    3. For the new URL of your shared account, go to "Share Entire Database", mouse over icon of the folder with a person popping out of it, and click on "Share Link".
    4. For the new URL of any shared folder(s), go to the folder(s), mouse over the icon of the folder with a person popping out of it, and click on "Share Link".
  • Any RefWorks users who use Write-N-Cite will need to re-install this software plug-in. Here's how:
    1. Login to your RefWorks account.
    2. Click on "Tools" then "Write-N-Cite".
    3. Follow the instructions to download and install the new version of Write-N-Cite.

What are my options if I don't want my account migrated to the U.S. RefWorks server?

  • One option is to export the data from your account. You can then move it to other research management software such as Zotero. But please be aware that Zotero's servers are also hosted in the United States. Instructions for how to do this can be found here. RefWorks users should also be aware that your folder structure, attachments, and shared folders will not export and will be lost during this process.
  • Another option is to simply delete your RefWorks account. In order to do this, please contact your librarian:
    1. Login to your RefWorks account.
    2. Click on "Help" then "Email Your Librarian".
    3. Please provide your RefWorks username and indicate that you would like to delete your account.

Who should I contact if I need help or if I have questions?

  • Please contact your librarian:
    1. Login to your RefWorks account.
    2. Click on "Help" then "Email Your Librarian".
    3. You can also ask for help using our Ask a Librarian service.

What is RefWorks?

RefWorks is a Web-based tool that allows you to:

  • manage and organize the bibliographic references you find in library catalogues, databases, and on the web
  • prepare a bibliography or reference list automatically
  • insert and automatically format in-text citations and a bibliography into a paper using Microsoft Word


Using Write-N-Cite

  • Installing the Write-N-Cite plug-in for MS Word
    • Login to your RefWorks account
    • Click on "Tools" and select "Write-N-Cite"
    • Copy the code that is displayed on the screen (a long code with mixed characters)
    • Download and install Write-n-Cite
    • Open Microsoft Word, click on the RefWorks tab
    • Click on the login icon, and paste in the code that you copied (no need to provide username, password or Group Code)
  • Using Write-N-Cite

What is the Group Code?

If you are prompted to enter a Group Code, click here (and select "Forgot your log-in?") in order to have the Group Code emailed to you.

Transferring to (or from) other software

Transferring references to or from other bibliographic management software
(e.g. EndNote, ProCite, Zotero etc.)

What happens when I graduate?

Once you graduate from Concordia you will no longer have access to your RefWorks account. Some options to consider:

  • Move your account to another insitution that subscribes to RefWorks. To do this, you can backup your Concordia RefWorks account and restore it at your new institution. More info can be found here.
  • Move your references to other bibliographic management software (e.g. Endnote, Zotero, etc.). More info can be found here.

What is RefMobile?

RefMobile (http://refworks.scholarsportal.info/mobile) gives you access to your references in RefWorks from your smartphone or mobile device. To access RefMobile, you will require:

  • Your 'Log-in Name'
  • Your 'Password'
  • The 'Group Code'

Click here (and select "Forgot your log-in?") in order to have these 3 things emailed to you.

page last updated on: Wednesday 4 March 2015
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