Special Collections materials are fragile and can be damaged through excessive exposure to light from photocopiers or scanners. Researchers are urged to request reproductions only if absolutely necessary.
The reproduction of Special Collections materials is allowed for personal or scholarly purposes. Permission to reproduce collection items does not free users from obtaining permission from copyright owners if the material is not in the public domain.
Researchers are responsible for securing copyright clearance for publication or commercial purposes.
All copying by Special Collections staff is done within the limitations of the Copyright Act and in accordance to Concordia University’s Policy on Copyright Compliance (SG-2). Charges may apply.
Personal photography is permitted for scholarly or personal use only. Personal photography is not allowed when the images are intended for publication, in print or on the web, exhibitions, or for use in film. Images intended for these purposes must be ordered through Special Collections staff.
Permission to photograph is dependent on the condition of the item, copyright, and donor agreements and must be approved in advance by Special Collections staff. Personal photography must always be done within the limitations of the Copyright Act and in accordance to Concordia University’s Policy on Copyright Compliance (SG-2).
Special Collections staff reserves the right to limit how many personal photographs are taken. Requests to photograph substantial parts of individual works or collections, including entire collections, will be denied.
Cameras, including handhelds, cell phones, and tablets, are permitted for use with the flash disabled. Additional equipment, such as lighting and tripods, is not permitted.
Special Collections staff reserves the right to limit the number of copies provided. Normally, up to 30 personal photographs, photocopies, and low resolution scans (PDFs) can be taken or provided per visit, with a 30-day limit of 100 reproductions. Higher resolution scans (JPEG and TIFF; 300 dpi and above) are limited to 15 per visit, with a 30-day limit of 30 reproductions. All requests for reproductions may take up to 5 business days to process.
All users who request copies or will be taking personal photographs are required to sign an Image Use Agreement.
Materials subject to restrictions on reproduction, determined either by the Library, the donor, or by copyright law, may not be reproduced by Library staff or personal photography. Fragile materials are not available for reproduction.
