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Services for the external community

Borrowing policies & procedures

Identification
  • A valid Concordia ID card or Library Privilege Card (with valid ID*) is required for borrowing.
  • All users must have an active (non-expired) library account. In cases where the usual loan period would exceed the user’s expiry date, the loan will be due back on the expiry date.
Borrowing, renewing and requests for holds
  • Most circulating material can be borrowed at the Circulation Desk or at a self-checkout machine (by scanning the barcode on the Library Privilege Card/Concordia ID card/Alumni ID card).
  • Some material, such as journals and reference material, does not circulate.
  • Borrowed items (except for reserve material and laptops/tablets) can be renewed in your My Library Account (see the self-renewals page for more information and instructions) unless requested by another user; accumulated charges of $5.00 or more ($20.00 for faculty) will result in the user being blocked from renewals until such charges are resolved.
  • Renewals are not accepted by e-mail or telephone.
  • All loans are subject to immediate recall if needed for reserves, or after 14 days, i.e. the Library can ask the current borrower to return a Library item prior to the end of the initial loan period. Undergraduate students will be given 4 days to return a recalled item; graduate students and faculty will be given 10 days.
  • You can request an item that is currently not available for borrowing (e.g. out to another user, new acquisitions that are not on the shelf yet, etc.); maximum number of requested items is 10.
  • Loan periods will be reduced for items with multiple requests (holds).
Returns, fines and email notifications
  • Material borrowed from the Vanier or Webster Library can be returned at either library (except reserves material and laptops/tablets, which must be returned directly to the same Desk from which they were borrowed).
  • Overdue items are subject to fines charged at $1 per day per item for most items. Library borrowing privileges are suspended if a fine of $5 has been incurred. Please note that non-receipt of an overdue notice does not release borrowers from their responsibility to return books on time.
  • You will receive email reminders when your items are due or when someone else has requested it. To verify which email address the Library is using check My Library Account.
For more information

* Driver’s license with an address or photo ID with some proof of residence (e.g., utility bill).

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Loan periods and number of items

For: Alumni (Concordia), Continuing education students (Concordia), General public, CEGEP staff & students, Loyola High School staff & students, TESL cooperating teachers, Members of CRIM or the MacDonald Stewart Foundation

Loan period 2 weeks
Renewals 3 renewals per item*
Borrowing limit 5 items
Request for holds/intercampus delivery Not available
Course-specific reserve material Not available
Interlibrary loans Not available
Laptop computer and tablet loans Not available
Technology Sandbox item loans Not available

*If not requested by another user

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Loan periods and number of items

For: Canadian university staff, faculty, graduate students, CEGEP faculty with BCI card

May borrow a maximum of 30 items.

Type of material Loan period Renewals Potential total length of loan*
Books 21 days (subject to recall) Unlimited renewals of 21 days each 84 days
Video recordings 3 days 3 renewals of 3 days each 12 days
Audio recordings 21 days 3 renewals of 21 days each 84 days
Other media material (CD-ROMs, DVD-ROMs, diskettes, games, filmstrips, scores, realia, slides, kits) 21 days (subject to recall) 3 renewals of 21 days each 84 days
Laptops and tablets (iPads) Not available
Course-specific reserve material Not available
Technology Sandbox items Not available

*If not requested by another user

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Loan periods and number of items

For: Canadian university undergraduate students

Canadian university undergraduate students with a Concordia University Library Privilege Card who present valid personal ID can borrow books and other materials from Concordia University Library. Some material, such as journals and reference material, does not circulate. Borrowers may obtain information about their own circulation record at a Circulation Desk or online on My Library Account.

Loan period 3 weeks
Renewals Not available
Borrowing limit 3 items
Request for holds/intercampus delivery Not available
Course-specific reserve material Not available
Interlibrary loans Not available
Laptop and tablet loans Not available
Technology Sandbox items loans Not available
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Loan periods and number of items

For: Undergraduate students, external undergraduates in joint programs, and support staff

May borrow a maximum of 30 items.

Type of material Loan period Renewals Potential total length of loan*
  • Books
  • Media material other than video recordings
21 days (subject to recall) Unlimited renewals of 21 days each 126 days
Tablets 3 days No renewals  
Laptops 1 day No renewals  
Course-specific reserve material Short loan periods (e.g. 3 hours, 1 day) No renewals  
Video recordings 3 days 3 renewals of 3 days each 12 days
Technology Sandbox items 3 days, 7 days and 14 days depending on the item No renewals  

*If not requested by another user

Journal articles can be scanned and emailed to you; bound volumes and microfilms can also be transferred between campuses – please see our Article Delivery Service for more information and to submit a request.


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Loan periods and number of items

For: Graduate students, faculty, administrative staff, external faculty in a joint program and members of the board of governors

May borrow a maximum of 100 items with the following exception:

Type of material Loan period Renewals Potential total length of loan*
  • Books
  • Media material other than audio/video recordings
120 days (subject to recall) Unlimited renewals of 120 days each 480 days
Tablets 3 days No renewals  
Laptops 1 day No renewals  
Course-specific reserve material Short loan periods (e.g. 3 hours, 1 day) No renewals  
Video recordings 3 days 3 renewals of 3 days each 12 days
Audio recordings 21 days (subject to recall after 14 days) 3 renewals of 21 days each 84 days
Technology Sandbox items 3 days, 7 days and 14 days depending on the item No renewals  

*If not requested by another user

Journal articles can be scanned and emailed to you; bound volumes and microfilms can also be transferred between campuses – please see our Article Delivery Service; special arrangements for photocopying journals outside the library can also be made via this service.


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page last updated on: Wednesday 19 October 2016
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