Preparing materials for donation

Ideally, the records will be transferred to Special Collections in the same order that they were stored at your home or business. Please do not reorganize or remove any records without first speaking to Special Collections. If you are worried that certain documents might contain sensitive or confidential information, let us know. It is possible to restrict access to this material for a set time period. Note, as well, that we restrict confidential information as required by law.

There is no need to put records into new file folders or enclosures before donating them. We will rehouse all your records, no matter the format, once they have been donated. Please do make sure that all records are in folders, however, and be sure to name the file folders before the time of donation. These names provide us with important contextual information about the contents of the folders.

It is best to transfer your records to Special Collections in sturdy boxes. If you do not have boxes and you are local, we might be able to provide some. Please contact Special Collections for more information.